CONSTITUTION OF OLD BOY’S ASSOCIATION: SAINIK SCHOOL
GOALPARA

 
In association with the constitution of India, the right and
privileges conferred thereunder. The old boys association of Sainik School
Goalpara which was established in 1995 makes this constitution for smooth
functioning of administration of the association and to achieve its aims and
objectives.
 

1. Name of the Society :

Old boys association, Sainik School, Goalpara (OBA SSG)

2. Address of the main office of Guwahati:

Barman Diabet Specialities. G. S. Road. Near Catholic Church.
Guwahati - 781006

3. Area of Operation :

Union of India

4. Objectives:

It is a non- profitable socio – cultural organization Its
primary objectives are:

a. To bring all the ex-students of Sainik School
Goalpara under one for mutual help and spreading brotherhood.

b. To act as effective social organization .

c. To help the people in times of disaster and natural
calamities.

d. The old boys Association will also work for overall
well being of Sainik School.

e. To work for unity and development of the nation and
north east in particular.

f. The Association may takes up any other social
cultural activity which confirm to the overall activity.

5. The motto of the Association is “We are all
one”

6. Membership:

a. All those who studied in Sainik
School Goalpara are eligible to be members. One has to register his name with
the OBA to be enrolled as a member by paying necessary membership fee.

b. All those members who have unfortunately, departed for
their heavenly abode, will be represented by their spouse, who will
automatically become life members are not required to pay any annual members
fees.

7. Procedure of general body meeting:

Before the commencement of the General body Meeting all the
OBA members present in the hall duly take the following pledge.
I ………………………………Roll No …………….do
solemnly swear in the name of ………………...... that I shall always
remain grateful to my School and the Old Boys Association. I shall not do
anything which might turnish the image and prestige of the School and the
association to which I proudly belong to. I fully understand that, as a good
citizen and a product of Sainik School Goalpara my personal conduct should be
exemplary having due regards for my elders and affections to younger members of
OBA. I shall always willingly contribute my bit to make the OBA coherent,
vibrant and mutually beneficial. I will always remember that “We are all one”
no matter what comes my way.

General Body Meeting will be held once a year. As far as
possible the meeting will be held on the 1st Sunday of January each year subject
to changes because of some unavoidable reasons in which case date will be on the
3rd Sunday of January. The venue for subsequent next meeting will be decided
during the General Body Meeting of the previous year.

8. Quorum of the General Body Meeting:

Minimum one third of the members of OBA need to be present to
make the quorum.

9. Executive Committee:

Under the Constitution, the OBA will have Executive Committee
to be elected during the General Body Meeting. The new Executive Committee
before taking charge from the Old Executive Committee will be duly sworn in
presence of the General Body. The swearing in ceremony will be conducted by the
Seniormost student present in the Central Body Meeting.
The contents of the swearing in ceremony is given below:
I, ………………………………………. Roll No…………………,
a member of OBA, having being elected as ………………………………..
of the Executive Committee of the Association on This day of
……………………………………. do solemnly swear in the name of
………………………………. that I shall work as a part of the team
and discharge my duties entrusted upon me by my fellow OBA members to the best
of my ability and sincerity. I will always keep the interest and well being of
the Association and the School, above my own interest.

10. Terms of Executive Committee:

The term of the Executive Committee will be for a period of
two years. Members can be re-elected for another term for the same post or any
other post.
11. Office Bearers of the Executive Committee:

(a) Presidents
(b) Vice Presidents : 2 (1 from Guwahati and 1 from outside
Guwahati).
(c) General Secretary.
(d) Zonal Presidents : Assam state will have two zone i.e.
Upper Assam and Lower Assam including the Barak Valley. There will be one zonal
president from each zone and rest of India one totaling to three.
(e) Joint Secretaries : 2 Local, 1 from Upper Assam and 1
from the 3rd Zone.
(f) Executive Members : One from each block of 500 Roll
Numbers i.e. 1 – 500, 501 – 1000, and so on. The Executive Committee can
nominate upto a maximum of 3 other Executive Members.
(g) Treasurer : One

12. Quorum :

In a meeting minimum two-third of the members from Guwahati
shall constitute the quorum.

13. Amendment to the Constitution :

Amendment of any article or addition/deletion of clause can
be made at the General Body Meeting with the consent of 2/3rd (two-third)
majority of members present in the meeting.
 

14. Accounts :

There will be a bank A/c. in a nationalized bank at Guwahati
in the name Old Boys’ Association, Sainik School, Goalpara.
15. Operation of Accounts:
The signatories of the A/c. will be Treasures and Secretary
or President upto Rupees fifty thousand at one time and beyond this amount, the
signatories will be the treasurer, Secretary and President.
16. Audit of Accounts:

Accounts will be audited annually as per the rules and
audited Balance Sheet, from 1st April to 31st March will be put up to the
General Body Meeting and for it to be passed by the house. A copy of the Balance
Sheet will be circulated to all the Zonal Presidents for further information to
all OBA members.

17. Termination of Membership/Removal of Office Bearer :

In case any act of a member brings bad name and disrepute to
the organization, the Executive Body can take a decision to remove the
membership, which will have to be subsequently passed/ratified by the General
Body. If any office bearer of Executive Committee fails to attend three
consecutive meetings without information, he may be removed by the Executive
Committee and Adhoc member in his place can be appointed which will have to be
ratified during the next General Body Meeting.

18. Fund:

a)Annual Membership Fee will be Rs. 500.00 (Rupees five
hundred only) and Rs. 100.00(Rupees hundred only) for students. The financial
year i.e. 1st April to 31st March will be taken as a year in this regard.

19. Legal Procedure :

According to provisions laid down in the section six of
Societies Registration Act XXI of 1860, legal aspects will be within
jurisdiction Guwahati only.

20. Dissolution :

If necessary this society may be dissolved and properties
remaining after the dissolution may be handed over according to the provisions
laid down in section 13 and 14 of the societies Registration Act XXI of 1860.